Document Transparency Made Easy with pTools and Riverdocs
As information transparency, compliance and accessibility needs are further heightened by the recent banking and economic turmoil pTools today announced that it has developed an automated document migration and transformation solution with partner company Riverdocs that solves the problem of document accessibility and transparency. The solution, aimed at financial services and government agencies, guarantees compliance with accessibility and transparency legislation by making documents more searchable and readily available. Organisations can now seamlessly transform Pdf., Microsoft Word, and all Microsoft Office documents into compliant html web pages in pTools without the need for manual migration.
pTools was involved in development of the document transparency initiative at the Irish Stock Exchange earlier this year.
The solution solves the long standing problem of easily representing documents online as searchable, useable and accessible web pages. Issues of document retrieval, lost attachments, and inability to search are all handled by transformation to HTML and automated publishing to browser. An immediate benefit of this approach is that it eliminates the need for manual migration. While other services offer conversion, this solution differs in that documents are also automatically publishable for web.
The solution helps solve the enormous burdens of access, transparency and compliance in Financial Services and Government Agencies with special emphasis on synchronisation of information between inter-agency systems.
Tom Skinner, Managing Director of pTools, commenting on the solution with Riverdocs says: "We continue to build our Enterprise Content Management suite of applications and solutions and together with Riverdocs we can now provide an instant solution to exchanging document information online in a manner that traditionally required dedicated investment in technical skills and resources. It makes large scale document conversion and publishing easy."
By simply dropping a PDF or document into a folder in pTools content management software, the document is transformed into web pages in the pTools application using the Riverdocs service.
Commenting on the development Peter Acton, Managing Director of Riverdocs says: “Riverdocs and pTools have a natural technology fit that results in a single solution for customers. By simply dropping a Pdf. or document into a folder in pTools the document is transformed into web pages in the pTools Content Management application using the Riverdocs service. For CMS users it’s a trouble free solution to an age-old problem and it really solves all the issues for people trying to easily access information that’s embedded in Office documents and Pdf’s. The savings in time and effort are significant and the results in controlling and sharing information accurately can’t be underestimated for financial services and government.”
Documents of 100 pages or more that can take three to five days to manually convert let alone publish can be tackled in a matter of hours and made available to online systems.
The development is part of the ongoing extension of pTools suite of applications and is already in deployment with customers in Ireland and the UK. Key benefits delivered by pTools Riverdocs document transformation solution include:
- Rapid conversion of Pdf and Microsoft Office Documents to managed web pages
- Managed, controlled and auditable access to documents and web pages
- Managed approval and sign-off of documents and web pages
- Fulfilled governance and compliance document transparency guidelines
- Guaranteed accessibility web content compliance and fully text searchable
- Reduced document and policy circulation costs and risks
- Increased document and policy efficiencies
- Guaranteed synchronisation of circulated information
- Improved information search and retrieval
pTools Riverdocs document migration and transformation solution solves the problem of quickly providing Pdf. and Word documents as web pages online. It does it seamlessly and guarantees usability and accessibility compliance for end users. The solution helps Financial Services and Government Organisations synchronise and share information in manner that is fully controlled, traceable and secure. Most of all it’s easy to adopt and deploy and results are immediately quantifiable and measurable for all.
About pTools™ Enterprise Content Management Software:
pTools is a leading developer of Enterprise Content Management software and Microsoft Gold Partner with headquarters in Dublin, Ireland. pTools ECM software is used to develop enterprise content application solutions for Intranet, Extranet and Internet systems for customers in private and public sectors in UK, Ireland and internationally . pTools software combines powerful ECM functionality with user-friendly interface and enterprise application architecture. For more information, go to www.ptools.com